Mid-level

Personal Assistant

Brites Management
  • Thika

Overview


Vacancy Description

JOB TITLE: PERSONAL ASSISTANT TO MD

INDUSTRY: FOOD MANUFACTURING

SUMMARY: Brites Management client, a food manufacturing company in Thika is looking to fill the role of a PA to MD for January 2021.

Reporting to the Managing Director on all front office administration function and sustenance of the corporate image and interfacing with other departmental and section heads.

The role of a PA is to free the MD’s time from organizing and administrative tasks so that they can spend maximum time on strategic tasks.

DUTIES AND RESPONSIBILITIES

  • Manage the MD’s diary, assessing the priority of appointments
  • Acting as a first point of contact: dealing with correspondence and phone calls on behalf of the MD
  • Communicate and handle incoming and outgoing electronic communications on behalf of the MD
  • Greet visitors graciously and in a professional manner, create a good personal image through a neat, professional appearance and a positive, cheerful attitude
  • Minute taking and distribution of any important communication to members of staffs
  • Manage travel arrangements for the MD whenever undertaking business trip
  • Process Partner’s correspondence, ensuring that incoming correspondence is dealt with by the MD /or on behalf of the MD, or other staff as appropriate
  • Maintains MD’s office systems, including data management and filing as well as Maintain records of Company’s contacts
  • Screen calls, inquiries and requests, and deal with them when appropriate
  • Assist MD in researching and following up with action on matters which fall within the Partner’s responsibility – chasing responses, triggering follow-up action
  • Produce documents, briefing papers, reports and presentations for the MD
  • Organize meetings and ensure that MD is well prepared for those meetings, preparing agendas, pre-meeting briefings and meeting papers
  • Ensuring timely and accurate communication the personal assistant handles correspondence and e-mails, along with how efficiently she communicates in person
  • Appointment and reservations. Maintaining MD’S calendar and making reservations accurately and ensuring smooth of flow
  • Agendas and Documents. Ensure well prepared documents and agendas and distribution of the same prior to the meeting.

QUALIFICATIONS

  • Minimum Diploma in Business Administration, Public relations and or marketing; computer literate
  • Experience- at least 3-5 years relevant experience in administration and as PA
  • Key skills and qualities. Good communication and reporting skills, good analytical skills, self-driven and result oriented.
  • Mature and presentable

HOW TO APPLY:

Qualified candidates are encouraged to send CVs quoting relevant skills and experience.

Interviews will be conducted on a rolling basis until the position is filled

Only the shortlisted candidates will be contacted





Be the first to know of similar vacancies by joining our Live Feed Telegram Channel & Facebook Group.

Not for you? Share in your Circle...


Similar Opportunities

Disclaimer
We always do our best to keep scammers out and only post real opportunities so that you stand a chance in every application you make. It's advisable that YOU also do your due diligence before and after Applying for any vacancy. NEVER pay to facilitate your Hiring Process at any stage, no legit employer/recruiter will ask you to pay for anything. Learn More
Brites Management
Personal Assistant FULL_TIME January 2, 2021 Thika Kiambu County KE 40,000 – 50,000 KES